Event Organiser (fundraising & silent auctions)

Berkshire / London (Central), London (Greater)
£26000 - £28000 per annum
17 May 2014
14 Jun 2014
Regan & Dean Recruitment Ltd
Business Type
In-house / Client-side
B2B, Charity
Contract Type
Full Time

Brilliant permanent job vacancy for an energetic and outgoing junior Event Organiser who would enjoy working on charity and fundraising events managing the auctions and silent bidding!


Privately owned company with offices in the UK (Berkshire) and the USA who provide charities and non-profits with the ability to maximise revenues at their fundraising events by using Internet and mobile technology such as silent auctions, mobile bidding, fundraising websites, bidding platforms, ticket sales, text donations and payment handling.


This role will be based out of a Newbury office for pre and post event planning and will involve extensive travel across London and other cities nationwide for the on-site delivery.

As Event Organiser you will be event managing the mobile and iPad auction bidding service for a wide range of high-profile fundraising events and charity gala dinners. Picking up from the sales team once a booking has been confirmed, you'll be working with the client (usually the Event Manager for the company / charity who are hosting the event) and the venue to provide the silent auction/on-line bidding service for fund-raising events. The role will involve collecting booking information from the sales team, introducing yourself to the client, liaising with the venue to check on wifi and mobile signals, carrying out a site visit and running some basic tests, liaising with the technical team to resolve any issues, holding regular up-date meetings with the client and producing status reports, sourcing auctions items, planning the logistics to provide the silent auction/on-line bidding service, organising and briefing on-site staff/hosts and managing the entire service on site at the event (including equipment set-up & testing, managing your on-site staff/hosts, interacting with guests to show them how to connect to the auction/on-line bidding, trouble-shooting any problems, closing the bidding, packing up all equipment and getting it back to the office). You will also need to produce a substantial amount of post-event reporting & data entry, invoicing, payments to your staff/hosts and post-event evaluation & reconciliation.


You'll need to be a highly motivated and driven junior event manager with an entrepreneurial spirit who can drive (owns a car) and already has a minimum of 2-4 years' events experience. You'll be a self-starter who enjoys working with relative autonomy and operating to your own time schedule who is looking for a perm role in a company that is rapidly expanding and where career development and opportunities to progress up the ranks and take on more responsibilities are high. You'll be a meticulous planner who leaves no stone un-turned when planning an event and be someone who loves being on-site and likes managing junior staff (allocating them roles, giving them briefing notes and overseeing them on-site). You'll be good at writing reports, have accurate data-entry skills, be a good communicator (who is used to keeping clients, venues and suppliers fully in the loop) and will be a level headed individual who can think on their feet and remain calm in a crisis. You'll also need to be tech-savvy in terms of internet, wifi connections, 3G etc (not a technical specialist but you must understand mobile and internet technology).

From a personality point of view you'll be a real "people person" who is well-presented, reliable, professional, thrives in a fast paced environment and is very service and customer service orientated, Above all you must really want to work with charities to help them fundraise as much as they can and be an empathetic, kind and trustworthy person with bags of energy and an out-going personality!

IMPORTANT: Must be willing to work Friday and Saturday evenings as many of the charity fundraising dinners and special events take place on these times and ideally you'll live in the Reading/Windsor/Maidenhead area so that you're ideally placed for both office work in Newbury and site inspections & on-site management in London.

This is a fantastic opportunity for an enthusiastic and tech-savvy Event Organiser who enjoys a small company environment (fast-pace, long hours, everyone mucks in with everything) and would love to be working with charities and non-profits to maximise revenues at their fundraising events!

If your experience matches the key requirements and responsibilities as listed above, please reflect these in your CV and click the "Apply now" button below.